ࡱ> O +bjbj 4P䄐e䄐e# 55555IIIId4IQ=h<<<<<<<$?oB<5<55 = 55<<N 6$90\ 70<!=0Q=7, C C`$9$9| C5:<<^Q= C : District Position Description  Position Title: Employee Relations Coordinator Department: Human Resources Reports To: Chief Officer of Human Resources and Administration FLSA Status: Exempt SUMMARY: Responsible for the development and administration of the employee relations program, employment contracts, employee retention, and leave programs. Will serve as the primary point of contact for policy and procedure compliance, grievances, and leave requests. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides advice and counsel to executives, directors, principals, managers and supervisors regarding personnel practices, policy, and employment laws. Administers application of consistent discipline process and employee grievance procedures. Manages the content and delivery of the districts Orientation program. Coordinates and delivers training and development for support staff. Develops, implements, and maintains ongoing retention programs to reduce turnover and improve employee morale. Coordinates annual staff recognition processes. Serves as the subject matter expert for the leave and workers compensation programs in alignment and under the general direction and guidance of HR leadership and legal advisors. In consultation with the Director of Administration, revises and maintains district policies regarding personnel. Administers unemployment insurance processes, reviews liability reports, monitors program costs, and recommends policy changes to the chief officer of human resources and administration. Interprets and administers leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.). Ensures that the workers compensation program is managed in accordance with applicable OSHA and workers compensation laws. Administers all aspects of leave and workers compensation programs. Provides extensive case management and coordinates administrative aspects of the cases and claims. Conducts/coordinates investigations into all reported workers compensation claims. Independently approves and/or denies leave cases based on relevant medical information. Coordinates and organizes all medical information and ensures that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed. Ensures that all reportable workers compensation claims are submitted to the districts vendor within 48 business hours from the date of the incident. Manages all administrative aspects of leave and workers compensation claims to include tracking hours used/taken and working closely with the HR Benefits and Payroll to ensure that pay for employees is accurate and correct. Works closely with employees to ensure that all relevant completed medical documentation is submitted for timely review. Maintains appropriate contact with all employees on leave and coordinates all aspects of return to work for employees on leave. Conducts Tier I investigations of alleged fraudulent activity of all leave cases and workers compensation claims. Works closely with the human resources and executive team to identify, research and resolve matters. Produces and manages reporting metrics and analytics for all leave cases and workers compensation claims. Presents reports as requested. Conducts investigations regarding incidents, interviews relevant parties and coordinates medical treatment/care as needed. Manages sick leave bank requests and usage as well as LTD requests and associated process. Ensures that STD claims are coordinated with FMLA or general medical cases. Partners closely with HR staff members and Payroll on all related cases/claims. Meets regularly to review the status of cases/claims and develops legally sound strategies for a mutually beneficial resolution. Assists in the creation and facilitation of leave administration and workers compensation training programs. Proposed updates to associated district policies as needed. Ensures compliance with all state and federal discrimination and employment regulations. Performs other duties as may be assigned. JOB SPECIFICATIONS EDUCATION and/or EXPERIENCE: Masters degree required; five years of experience and/or familiarity with employment law, employee relations, retention strategies, and grievance procedures; experience with FMLA and WC oversight and coordination; human resources experience (school district preferred). Such alternatives to the above qualifications as the Board may find appropriate and acceptable. CERTIFICATES, LICENSES, REGISTRATIONS: SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential preferred, SUPERVISORY RESPONSIBILITIES: Oversees the work of staff and departmental functions associated with all areas of employee relations, grievance procedures, unemployment claim management, and leave programs. LANGUAGE SKILLS: Ability to read, analyze and interpret professional journals, technical procedures and instructional manuals. Ability to design and write policies and procedures, legal reports, and data management procedures. Ability to effectively present complex situational analysis and communicate outcomes. Ability to respond to questions from groups of educators, trainees, media, administrators and organization members. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in units of measurement, using whole numbers, common fractions, and decimals. Ability to work with mathematical concepts such as probability and statistical inference and in the display and interpretation of data. Ability to apply basic concepts of statistical analysis, fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY: Ability to interpret and carry out instructions furnished in written, oral, diagram or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to analyze information and use logic to address work related issues and problems. Ability to quickly assess employee, departmental, and administrative needs and provide timely feedback. OTHER SKILLS and ABILITIES: Ability to perform duties with awareness of all district requirements and Board of Education policies. Ability to operate a personal computer and related software. Ability to work alone. Ability to develop effective working relationships with employees, leadership, students, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to develop effective working relationships with staff and district employees. Ability to implement a flexible work schedule to meet the reporting deadlines. Proficiency with Microsoft applications such as Excel, Word, and PowerPoint required. Ability to perform duties with a high level of detail and accuracy. Ability to self-monitor and manage multiple tasks while working individually and with members of a group. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will occasionally lift and/or move up to 25 pounds such as boxes of materials. The employee will sometimes push/pull items such as furniture or boxes of materials. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, listen and/or reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision. Some driving required. Duties of the job require frequent use of a computer monitor and related equipment. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment with limited exposure to environmental conditions. The noise level in this environment is quiet to loud depending upon the activity in the particular part of the day. Frequent interruptions and immediate attention to unexpected situations are expected. TERMS OF EMPLOYMENT: 12 months Coordinator Pay Scale The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year. EVALUATION: Performance of this job evaluated annually according to Board Policy. DISCLAIMER STATEMENT: The information contained in this job-description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. 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